Vehicle sourcing and inspection
Find cars and arrange the checks you need.
We search suppliers for cars that meet your requirements, review their offers and coordinate the inspection you request. You receive the proposed vehicle details before choosing which cars to inspect.
The inspection provider carries out the booked checks and issues the findings. KEEYAK follows up on questions with the supplier before you decide whether to accept the cars.
How we source and inspect cars
We coordinate the search and inspection; you choose the vehicle and approve the next stage.
- 01
Build the shortlist
We check the model, version and availability with suppliers against your requirements.
- You receive
- Vehicle options with specification, quantity and price
- 02
Arrange the checks
We coordinate the location, access, inspection date and requested tests with the provider.
- You receive
- An inspection scope, provider and quoted cost
- 03
Review the findings
We pass on the provider's report and follow up on missing information, repairs or alternative cars.
- You receive
- Vehicle-specific findings and responses to outstanding questions
Your vehicle requirements
Tell us which features are essential and which alternatives you would consider. We use these details to narrow the search if your preferred version is unavailable.
- Model and essential equipment
- Give the brand, model, market version and powertrain. List the equipment you need; a trim name alone may not identify it.
- Quantity and destination
- Number of cars, destination country and port if known. Include whether you need one batch or separate deliveries.
- Condition and budget
- For used cars, state the year range, mileage limit and condition requirements. Explain whether your budget includes transport.
- Acceptable alternatives
- Colors, versions or models you would consider, and your preferred timing. Mark any requirement that is still being checked.
New and used vehicle records
We collect the proposed vehicle details from the supplier so you can compare the offer with your brief. New-car batches and individual used cars need different records.
New-car batch
- Exact market version, model year and equipment.
- Quantity, colors and available production information.
- Current availability and a proposed release schedule.
- Included documents and a batch or offer reference.
Individual used car
- VIN or other vehicle identifier, year and registration details.
- Mileage, dated photographs and visible condition.
- Current availability and the history documents that can be supplied.
- Known gaps, inspection findings and the individual offer reference.
What the inspection covers
Set the location, date and checks with the inspection provider before booking. Vehicle access, equipment and the seller's permission can limit testing. The inspector should list any tests they could not perform.
New cars
- Identity, version, equipment and quantity against the offer.
- Exterior, interior, supplied keys and accessories.
- Agreed functional checks and available system readings.
- Any transport or storage damage visible at inspection.
Used cars
- Identity and available registration, service and repair records.
- Body, paintwork and signs that need further investigation.
- Agreed mechanical and functional checks, with available diagnostic data.
- Mileage evidence and available battery data for electrified cars.
Paint-thickness readings need a location, unit and test method. An unusual reading can call for further checks, but cannot show the extent of a repair on its own. Fault codes and battery readings also need the test conditions and the inspector's explanation.
The report you review before acceptance
For an inspection arranged through us, we pass on the provider's findings for the identified cars. The outline below shows the information to include when booking; it is not a completed vehicle report.
- 01
Vehicle and inspection details
Vehicle identifier, inspection date and location, with the name of the inspector or provider.
- 02
Findings and supporting images
Item-by-item findings with photographs, readings or records tied to the car. Measurements include the method and test conditions.
- 03
Checks not completed
Inaccessible areas, omitted tests and unavailable records, so you can see what remains unresolved.
- 04
Follow-up and acceptance
Questions for the supplier, proposed repairs and your decision on accepted exceptions or further work.
Resolve findings before release
If the findings differ from your requirements, we take the questions back to the supplier or inspector. You decide on further checks, a revised offer or acceptance before release.
- 01
Ask about the finding
We ask the supplier or inspector to address the specific photo, reading or missing record you have flagged.
- 02
Choose the next check
We request further evidence or arrange another inspection where access and testing are available.
- 03
Record the resolution
The seller records any proposed repairs, replacement vehicle or changes to price and timing for your review.
- 04
Authorize release
Follow the acceptance and release conditions in the order, with any unresolved issues recorded.
Start a vehicle search
Send the models, quantities and destination, along with essential equipment and inspection requirements. For used cars, add your year, mileage and condition limits.